Clayton Board of Aldermen to vote on contract for new software, easement for electrical service at Shaw Park

Members of the Clayton Board of Aldermen on Tuesday will consider approving a contract for new financial management and human resources software as well as an easement to be granted to Ameren Missouri, according to the agenda.

The Clayton Finance Department recently issued a Request for Proposals for an enterprise-wide financial management and Human Resources/Payroll system. The request also required responses to many technical questions including financial management, purchasing, bids & contract management, business & liquor licensing, employee scheduling & time tracking, payroll & human resources and citizen transparency — a public-facing, interactive portal of the city’s finances.

Proposals were received on three different software systems: MUNIS, New World and Caselle.

A review committee determined two of the systems met the city’s needs, but the preference was for the New World System at a cost of $348,277, the less expensive of the two systems.

The Center of Clayton will pay a portion of the cost, according to city documents. New World has waived the first-year maintenance fees, and the second-year maintenance will be $35,406, which is less than annual maintenance on the current system.

The software, which will be managed by Tyler Technologies Inc., was also chosen based on strong functionality, financial stability of the company, positive references, history of consistent technology upgrades, implementation and training plan, advanced reporting capabilities, and ease of use among other criteria, city officials said.

The system should serve the city for 10-15 years. Total costs, including contingency fees, are within the city’s budget.

According to the agenda, city staff recommends authorizing the city to enter into a contract for the purchase and implementation of the financial management system.

In other business, the board will consider a proposed ordinance that would approve an easement to be granted to Ameren Missouri for the purpose of allowing the electrical company to “maintain electrical improvements and other related appurtenances and improvements, within Shaw Park.”

These improvements are part of the Shaw Park Ice Rink and will be built by the contractors. However, Ameren requires that they have access to these improvements for future maintenance purposes.

The Parks & Recreation Department and the City Attorney have reviewed and approved the easement and agreement documents.

The board will also recognize Sophie Bernstein and Gary Scheipeter with proclamations to begin the meeting.

Bernstein, a Clayton High School student, has been honored nationally for her community service, while Gary Scheipeter is the Public Works Superintendent with the city of Clayton.

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